Zoom Meeting Preparations

Submitted by Mia Rushton on behalf of Communications Committee

Our first virtual co-op meeting is fast approaching. The meeting will be hosted on Zoom- an online video conferencing service. Zoom also supports phone-in participation for anyone who doesn’t have access to the internet. If you’d prefer to call in to the meeting, contact Andrea for the phone number. 

If you haven’t used Zoom before, there are a few steps to take in order to join a meeting for the first time. We recommend getting set up a few days before the meeting to make sure that everything works. 

To join a meeting for the first time, open the meeting link. Zoom will open in a new browser window and you’ll be prompted to download Zoom. The meeting link is in the Budget Vote Meeting Package email sent by the office on April 16th. You can click on this link at any time before the meeting to get set up. 

There are lots of tutorials on YouTube with instructions for using Zoom for the first time. Search for ‘Zoom tutorial for beginners’. I found one called ‘Joining a Zoom Call for the First Time; Fun and Easy Online Connection’ that is short, clear and concise. See it here: https://youtu.be/9isp3qPeQ0E

On the day of the meeting, we suggest joining the meeting 15 minutes early to avoid/mitigate any technical problems.

Board Bytes- April 2, 2020

Submitted by Sarah Reimer on behalf fo the Board of Directors

No April Fool’s joke!  The Board held an emergency meeting via ZOOM to address the maelstrom that is COVID-19 and its effect on our community.  

  Here is a synopsis of the work undertaken at our meeting on April 1, 2020.

• The Board has re-worked budget projections using 0% and 2% increase options, and will be recommending that as a community, we prioritise our social needs for the upcoming budget year.  The Board will be recommending a 0% increase to our operating costs for 2020. 

  • We will still be holding a virtual budget meeting via ZOOM to allow members an opportunity to voice concerns, and to vote on this recommendation.  

    • New budget meeting scheduled for April 26 from 2-4

  •    We request that questions, concerns and general feedback be provided to the office email prior to the meeting to allow for clear presentation of issues and speakers.

• In regards to emergency Covid-19- related subsidy relief, the Board has moved that financial need be the only stipulation for support; best fit and non- member adult requirements will be suspended for emergency relief.  

  • All members will be provided with information on government relief and support programs, and we encourage members in need to make use of these resources.

• We are able to schedule ad hoc garbage collections as needed through BluPlanet.

  • If the nearest dumpster is full, please attempt another one and/ or pace your large clear-out dumps

  • If overflowing garbages persist, please email the office providing the location of the problematic dumpster.  

• The Board passed a motion to authorise grounds to utilise their remaining budget funds to ensure that communal pathways and garbage enclosures are cleared of ice and therefore safe for members to use.

  • We also requested that grit be supplied beside the 3 St N garbage enclosure; if the area is icy, please spread grit prior to using it to ensure your safety. 

• Normally, we would need to hold an AGM by June, but the Office of Co-ops has informed us that AGM deadlines have been extended.   

  • Previously scheduled AGM (April 18) has been cancelled.

  • The Board will look into setting a new AGM date at a later time.  

• SACHA’s AGM (April 25) has been cancelled. 

• CHF AGM (June 11-13) has been cancelled.  We thank all members who expressed interest in attending. 

• The Board accepted Member Selection’s recommendation for unit 762 (apologies for the previous type-o). 

• We still have one Board vacancy which we are currently seeking to fill.  Please communicate your interest in serving on the board to the office. 

• Our next scheduled Board meeting is April 14.  

We appreciate the outpouring of concern for individual members and for our community; the creative and varied means of maintaining socially distant contact is what we are all about!  Thank you, Sunnyhill, for showing up in caring ways for your neighbours across the co-op!    

Cooperatively yours,

Sarah Reimer

On behalf of the Board of Directors

Budget meetings- save the date(s)

Submitted by Sarah Reimer on behalf of the Board

The budget discussion meeting will be held on February 19, 2020 7-9pm and the voting budget meeting will be March 15, 2020 2-4pm.

Both meetings will be held at the Curling Club.