Considering running for the Board at the AGM? Here's what's involved.

Submitted by Belle Auld on behalf of the Education Committee

Please consider running for the Board at our annual general meeting – 2 pm, Saturday, October 30th.

Here is a quick reminder about what is involved in sitting on the Sunnyhill Board:

The board of directors is central to the operation of a co-operative business. Directors discuss matters affecting the co-op, make decisions that shape and guide the co-op, and prepare information and recommendations to members to discuss and decide on. Much of what a board does is responsive, reacting to events, ideas, and opportunities facing the co-operative. It’s important for directors to think about the future, and look for ways to improve their practices and the co-op’s well-being.

From Co-op Creator: https://coopcreator.ca/resource/being-a-board-member-in-a-co-operative-business/

For more information, please connect with a board member.

(Editor’s note: for detailed information about Sunnyhill’s Board of Directors, please see our Articles of Incorporation and By-laws.)

Board Bytes- April 2, 2020

Submitted by Sarah Reimer on behalf fo the Board of Directors

No April Fool’s joke!  The Board held an emergency meeting via ZOOM to address the maelstrom that is COVID-19 and its effect on our community.  

  Here is a synopsis of the work undertaken at our meeting on April 1, 2020.

• The Board has re-worked budget projections using 0% and 2% increase options, and will be recommending that as a community, we prioritise our social needs for the upcoming budget year.  The Board will be recommending a 0% increase to our operating costs for 2020. 

  • We will still be holding a virtual budget meeting via ZOOM to allow members an opportunity to voice concerns, and to vote on this recommendation.  

    • New budget meeting scheduled for April 26 from 2-4

  •    We request that questions, concerns and general feedback be provided to the office email prior to the meeting to allow for clear presentation of issues and speakers.

• In regards to emergency Covid-19- related subsidy relief, the Board has moved that financial need be the only stipulation for support; best fit and non- member adult requirements will be suspended for emergency relief.  

  • All members will be provided with information on government relief and support programs, and we encourage members in need to make use of these resources.

• We are able to schedule ad hoc garbage collections as needed through BluPlanet.

  • If the nearest dumpster is full, please attempt another one and/ or pace your large clear-out dumps

  • If overflowing garbages persist, please email the office providing the location of the problematic dumpster.  

• The Board passed a motion to authorise grounds to utilise their remaining budget funds to ensure that communal pathways and garbage enclosures are cleared of ice and therefore safe for members to use.

  • We also requested that grit be supplied beside the 3 St N garbage enclosure; if the area is icy, please spread grit prior to using it to ensure your safety. 

• Normally, we would need to hold an AGM by June, but the Office of Co-ops has informed us that AGM deadlines have been extended.   

  • Previously scheduled AGM (April 18) has been cancelled.

  • The Board will look into setting a new AGM date at a later time.  

• SACHA’s AGM (April 25) has been cancelled. 

• CHF AGM (June 11-13) has been cancelled.  We thank all members who expressed interest in attending. 

• The Board accepted Member Selection’s recommendation for unit 762 (apologies for the previous type-o). 

• We still have one Board vacancy which we are currently seeking to fill.  Please communicate your interest in serving on the board to the office. 

• Our next scheduled Board meeting is April 14.  

We appreciate the outpouring of concern for individual members and for our community; the creative and varied means of maintaining socially distant contact is what we are all about!  Thank you, Sunnyhill, for showing up in caring ways for your neighbours across the co-op!    

Cooperatively yours,

Sarah Reimer

On behalf of the Board of Directors

AGM - Reminder